Privacy Policy

Effective Date: May 16, 2025

Last Updated: May 16, 2025

Website: www.smartebillcon.com

Contact: newsletter@smartebillcon.com

Phone: 202-349-3964

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1. Introduction

 

Smart eBill Con (referred to as 'we', 'us', or 'our') respects your privacy and is committed to protecting the personal information you share with us. This Privacy Policy outlines how we collect, use, and safeguard your data when you visit our website, register for our events, or interact with our services.

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2. Information We Collect

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2.1 Personal Information

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We collect the following personal information when you:

- Register for Smart eBill Con events: Name, email address, phone number, job title, company name, and payment information.

- Submit a speaker application: Professional bio, headshot, presentation title, and related content.
- Fill out sponsorship forms: Company details, representative contact information, and sponsorship level.

- Subscribe to our newsletter: newletter@smartebillcon.com

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2.2 Non-Personal Information

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We may also collect non-personal information, such as:
- Browser type and version
- Device type and operating system
- IP address and geographic location
- Browsing behavior on our website

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3. How We Use Your Information

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3.1 Event Management

To process event registrations, sponsorship applications, and speaker submissions.
To communicate with you regarding event updates and logistics.

3.2 Marketing and Communication

To send you newsletters, promotional materials, and event announcements.
To personalize your experience with targeted content.
To display your name or company logo as a sponsor or speaker when consent is provided.

3.3 Website Optimization

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To analyze user behavior and improve website functionality.
To maintain website security and prevent misuse. 

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4. How We Protect Your Information

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We implement robust security measures to protect your personal data against unauthorized access, alteration, disclosure, or destruction, including:
- Encryption protocols for data transmission
- Secure access to data storage
- Regular security assessments and updates

5. Data Sharing and Disclosure

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We may share your data with trusted third parties who assist us in:
- Event registration and ticketing (e.g., Eventbrite)
- Payment processing (e.g., Stripe, PayPal)
- Email marketing (e.g., Mailchimp)
- Data analytics (e.g., Google Analytics)

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6. Cookies and Tracking Technologies

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Our website uses cookies to enhance your experience by:
- Remembering your preferences
- Analyzing website traffic and performance
- Delivering targeted advertising

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7. Your Rights

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Access, correction, and deletion of personal data can be requested via newsletter@smartebillcon.com. You may opt-out of marketing communications through the unsubscribe link in our emails.

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8. Data Retention

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We retain your personal information only as long as necessary for outlined purposes or legal requirements.

9. International Transfers

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As Smart eBill Con operates globally, data may be transferred internationally. Appropriate safeguards are implemented to protect your information.

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10. Children’s Privacy

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Our events and services are not directed at children under 18. We do not knowingly collect data from minors.

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11. Updates to This Privacy Policy

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We may update this policy periodically. Significant changes will be communicated through our website or direct communication.

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12. Contact Us

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For questions regarding this Privacy Policy, contact us at:
- Email: info@smartebillcon.com
- Phone: 202-349-3964
- Website: www.smartebillcon.com

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